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Membership
Article I - The Activities Congress
Article II -The Executive Council
Article III -The Judicial System
Artcile IV - The Elections Commission
Article V -Permanent Boards
Article VI - ASLC Bill of Rights
Article VII- Ratification

The Bylaws of the Associated Students of Lewis & Clark College

ASLC

Preamble

When in the course of student events it becomes necessary to assert that all deserve representation, transparency and diversity in student affairs and access to a student government which provides for funds, materials, and advocacy, this document stands testament to the ability to construct a system that brings a community together and builds upon a common ideal for governance.


Membership

  1. All students of the College of Arts & Sciences are members of ASLC.  ASLC Student Government is the organization recognized as the representative of the student body.

Article I

The Activities Congress

  1. About.  The programming assembly of ASLC Government shall consist of representatives from each residence hall and include proportional representation for off-campus students.  Hereafter referred to as the Activities Congress, this body shall be the considered the central organizing force for student activities.
  2. Primary Function.  The primary function of the Activities Congress will be to assure representation for all residence halls and off-campus dwellings and to assure a campus-wide forum of issues of importance.
  3. Secondary Function.  The secondary function of the Activities Congress will be to organize and implement the student activities calendar in accordance with the College events calendar for the full school term.
  4. Tertiary Function.  The tertiary function of the Activities Congress will be to regularly asses the state of activities programming at Lewis and Clark.
  5. Representation.  The Activities Congress shall include a representative from each residence hall and a proportional amount of representatives from off-campus dwelling. 
  6. Representation Review Committee.  The Activities Congress, every spring, shall review the status of representation, decide the ratio of representatives to students, and divide on-campus and off into areas.  An ad hoc committee should be formed and include a representative from each residence hall cluster, the Second Speaker and the Vice President for Community Relations.  Any proposal recommended by the committee must be approved by a 2/3 vote in the Congress.
  7. Representative Responsibility.  Each representative is required to attend all but one meeting of the assembled Activities Congress and any absence must be registered with speakers before hand.  Members are expected to attend the majority of commission meetings, but specific attendance requirements will be set by the chair at the beginning of the semester.  Representatives that are thought to be derelict of their attendance and their commission shall be referred to the SA&OC. They are also required to distribute materials provided to them by the PC or any other body of the Activities Congress in their areas of representation.  Off-campus representatives are expected to place aforementioned materials in areas of common habitat by off-campus Lewis & Clark students.  Representatives are also expected to maintain the highest levels of profession conduct, academic standing and academic integrity. Executive Council Officers may not serve.
  8. Residence Responsibility.  Each on-campus representative is required to help their associated Resident Assistant with two events per semester term in their representative community. They are also required to display materials relating to ASLC information outside their door and hold one well-publicized meeting for their constituents to inform them of current activities and the functions of ASLC.
  9. Rules of Procedure.  The assembled Congress shall have its own Rules of Procedure that detail how its specific functions work.  They shall always be supreme in relation to the Commission ROPs.  Any change to the assembled Congress ROPs or any Commission or Committee must be approved by majority vote of the Congress.
  10. Vacancy.  If at any time during the school year a representative must resign or cannot fulfill their duties, a special election must be held in their area of representation. 
  11. Meetings.  Meetings of the Activities Congress shall be scheduled by the First Speaker and be no less than 5 per semester.
  12. Elections.  Elections shall be held at the beginning of every Fall term and be administered principally by the Resident Assistants in Residence Halls and the Chief Elections Officer among off-campus candidates.  Any problems associated fall under the purview of the Chief Elections Officer.  At no time may a Resident Assistant run for an office while they hold their position.
  13. Elections.  The election for the positions of First, Deputy and Third Speaker shall commence during the first week in March among the representatives of the Activities Congress.  The Speakers and the Director of Student Activities shall appoint Chairs to the activities commissions from within the current membership of the Activities Congress. 
  14. Transition.  The First, Deputy, and Third Speakers shall become official on Commencement and follow transition procedures in Article II, Sections 20-21.  All selected must pledge to remain full-time students attending Lewis & Clark College.
  15. Advisor.  The Director of Student Activities shall be the advisor to the Activities Congress, attend the meetings of the Congress Assembled, and participate in commissions as necessary.
  16. Leadership Training.  The Incoming First Speaker and the Director of Student Activities shall coordinate a leadership retreat at the end of Spring Semester or the summer, the Speakers and Chairs of the Congress.
  17. The First Speaker.  The First Speaker of the Activities Congress will be elected from among the Congress the previous spring.  The First Speaker shall be responsible for the following duties:
    1. Be ultimately responsible for the manner, deliberation and agenda of the Activities Congress,
    2. Chair the Central Planning Commission,
    3. Sit on the Chartering and Budgeting Board in the Spring,
    4. Chiefly represent the Activities Congress to students, staff, and administration.
  18. The Deputy Speaker.  The Deputy Speaker of the Activities Congress will be elected from among the Congress the previous spring.  The Deputy Speaker shall be responsible for the following duties:
    1. Be responsible for the manner, deliberation, agenda and conduct of the Activities Congress,
    2. Chair the Student Audits and Oversight Commission,
    3. Be responsible for processing feedback and criticism of actions of the Activities Congress,
    4. Conduct the business of the Activities Congress in the absence of the First Speaker. 
    5. The Deputy Speaker shall sit and have a vote on the Executive Council to represent the interests of the Activities Congress.
  19. The Third Speaker.  The Third Speaker of the Activities Congress will be elected from among the Congress the previous spring. The Third Speaker shall be responsible for the following duties:
    1. Be responsible for the agenda, conduct and allocations of the Activities Congress,
    2. Chair the General Accounting Commission,
    3. Sit on the General Allocations Board,
    4. Meet monthly with the VP of B&F to coordinate the financial activities of ASLC, 
    5. Conduct the business of the Activities Congress in the absence of the First or Deputy Speaker.
  20. Commission Placement.  After a student is elected to the Activities Congress, they fill out a form that designates their preference for Commission Placement.  Based on seniority, ranking and preference all elected persons shall serve on one Commission, with procedural commissions being highly preferential.  The First, Deputy and Third Speaker will be placed in charge of reviewing and placing newly elected members.  The elected members will be notified of their Commission Appointment prior to the first meeting of the Activities Congress. 
  21. Procedural Commissions.  The following standing commissions shall be present at the creation of the Activities Congress.  All bodies shall strive for fair representation, diversity, adequate staffing and transparency.  All Procedural Commissions shall have a Chair and Vice Chair. Vice Chairs must be approved by Congress. 
    1. Central Planning Commission (Chaired by the First Speaker)
      • Charge.  The Central Planning Commission shall be the primary commission responsible of the year-long planning of studentsf events and activities.  It shall also be responsible for the coordination of all other committees that involve event planning, as to avoid conflict and promote cooperation. 
      • Process. The CPC shall assemble and approve by majority all event requests from activity commissions.
      • Appeal. In the event activityfs program is denied, the respective commission may choose: to modify the request and re-submit it to the CPC or to appeal the decision to the assembled AC who can override the CPC with a 2/3 vote.
      • Other Duties.  The First Speaker and one member of the CPC (selected from within the Commission) shall sit on the Chartering and Budgeting Board and have full voting rights, recusing themselves for AC matters.
      • Responsibilities.  The CPC must acquire and process all event calendars from Commissions and Committees of the Activities Congress.
      • Members. The CPC will include the following members.  These members are not required to attend every meeting but are expected to keep abreast of the Commissionfs activities.
        • Representatives.  5 members of the Activities Congress who have seniority will sit on this Commission and have full voting rights.
        • Symposia.  A representative from each departmental Symposium shall sit on the Commission.  They shall be ex-officio members of the commission.
        • Student Organizations.  The VP for Student Organizations shall represent the opinions of the Congressional Student Organizations Commission and have full voting rights on this Commission.
        • Campus Events.  The Campus Events Coordinator or a designated representative shall be a ex-officio member.
        • Student Activities.  The Director of Student Activities shall be a ex-officio member.
        • Residence Life.  The Director of Residence Life or a designated representative shall be a ex-officio member.
        • ISLC.  The International Student Representative shall sit and vote in this Commission.
        • Speakers. The Deputy and Third Speakers shall sit as well.
        • Other Affiliated Colleges.   A student representative from the Northwestern School of Law and/or the Graduate School of Education shall be considered ex-officio members.
      • Rules of Procedure.  The CPC shall also have its own Rules Of Procedure that detail the specifics of how to set up and implement programming.
    1. Student Audits and Oversight Commission (Chaired by the Deputy Speaker)
      • Charge.  The Student Audits and Oversight Commission shall be responsible for the audits and oversight of monetary matters of ASLC.  The SA&OC is not responsible for the distribution of funds or the processing of money.   
      • Audits.  Each Spring, the SA&OC shall conduct an audit of all student activities and student government, in consultation with the College Finance Office, the Vice President of Budget & Finance, the Third Speaker and the Director of Student Activities.  The audit should start no later than February 1st and end no later than April 10th.  The Final Audit Report shall be presented to the Director of Student Activities, Activities Congress and Executive Council who shall make its content public to the student body and college campus.
      • Oversight of Representatives.  If a representative is thought to be in dereliction of Article I, Sections 7-8, they shall be brought before the SA&OC to determine culpability.  To instigate a commission hearing, 10 representatives or Officers, including a Chair of any Commission or Board must draft a letter of complaint.  If a representative of the Activities Congress is found to be derelict with regards to monetary matters, the SA&OC shall conduct a hearing to determine culpability.  In each case, the Commission shall rule the individual derelict, not derelict or inconclusive.  If the Commission rules derelict, the representative can be stripped of membership in the Activities Congress by a majority vote of the Congress.  If the Commission rules inconclusive, the SA&OC must make a majority vote to pass the matter to the Peer Review Authority.  If not, or if the Commission rules not derelict, the representative is cleared of charges.
      • Impeachment of Officers.  If an Officer of the ASLC Executive Council is referred to the SA&OC by the Executive Council, the Commission will rule in the either in favor or against impeachment.  If the Commission rules in favor, the matter proceeds to the PRA.
      • Serious Violation.  If a representative of the Activities Congress or an Officer of Executive Council is thought to be in serious violation of the Code of Conduct of Lewis & Clark and/or serious violation of Article I, Sections 7-8, the SA&OC can make a 2/3 vote to pass the matter to the Peer Review Authority.
      • Membership.  The SA&OC shall be comprised of 5 representatives of the Activities Congress, not including the Chair or Vice Chair.
      • Rules of Procedure.  The SA&OC shall also have its own Rules of Procedure that detail the specifics of how to set up and implement aforementioned processes.
    1. General Accounting Commission (Chaired by the Third Speaker)
      • Charge.  The General Accounting Commission shall be responsible for the distribution of funds within the Activities Congress and the keeping of financial records affecting the Activities Congress.
      • Distribution.  The GAC will sit and hold regular meetings to hear requests from Commissions for additional funds for projects and events.  These requests will be divvied out based on voting within the Commission.
      • Other Duties.  The Third Speaker and the Vice Chair of GAC shall sit on the General Accounting Board during its meetings and have full voting and recuse rights. The GAC will also process the AC CBB application by accepting proposals from all commissions in the spring.
      • Membership.  The Chair of the GAC shall be the Third Speaker.  The Chair then appoints a Vice Chair and a Legal Officer from among the Congress who are approved by a majority vote of Congress.
      • Rules of Procedure. The GAC shall also have its own Rules of Procedure that detail the specifics of how to set up and implement its procedures.
  1. Activity Commissions. The following bodies shall be present at the creation of the Activities Congress and be responsible for activities planning under the Congress.  All bodies shall include a Chair and Vice Chair in the same manner as other commissions under the Congress.  No language in these bylaws shall be construed to deny non elected students the opportunity to volunteer on any Activity Commission.  All Activity Commissions shall have no more than 15 members and no less than 8.  All bodies shall strive to achieve fair representation, diversity, adequate staffing and transparency :
    1. Events Commission
      • Main Charge.  The EC shall coordinate the functions of the Traditional Events Group, the Special Events Group, and the CLG.  The Events Commission is responsible for the logistical implementation of events coordinated by the Activities Congress.  EC shall structurally consist of the members of TEG, SEG, CLG, and collectively represent their interests.  The Chair of the Events Commission shall appoint leaders for the TEG, SEG and CLG to coordinate their functions.  All appointments must be approved by the Activities Congress. 
      • Traditional Events Group.  TEG is responsible for the assisting in major planned events programmed by the CPC; including Homecoming, the Holiday Gala and Casino Night.  TEG members book rooms, contact individuals and help organize the events. 
      • Special Events Group.  SEG is responsible for event coordination when the event is not originally planned on the event calendar.  In these situations, the SEG plans from beginning to end with designated subcommittees.  It is the obligation of the SEG to coordinate with the CPC and the PC to promote such events.
      • Campus Lectures Group.  The CLG is responsible for developing and scouting for speakers and lecturers that will hold events on campus.  It is the obligation of the CLG to coordinate with the CPC and the PC to promote such events.
      • Rules of Procedure. The EC shall also have its own Rules of Procedure that detail the specifics of how to set up and implement its procedures.
    1. General Music & Movies Commission
      • Lewis and Clark Music Coalition. The LCMC shall consist of  5 members of the GM&MC, 5 members of the student population who apply for positions (representing various genres) and 1 member from KLC. The LCMC is responsible for the on-campus booking and off-campus publicity of music and musicians.  It should always try to balance different music interests with monetary constraints.  The LCMC should try to gauge student input and opinion by holding open and regularly publicized meetings.
      • The Congressional Movie Office.  The CMO is responsible for the acquisition and maintenance of the Congressional Movie Library.  The Congressional Movie Library will hold movies of public interest for individual showing, to be checked out by any member of ASLC.  The CMO will also promote on-campus showings of films and work with the Director of Student Activities to ensure the legality of said showings.
      • Rules of Procedure. The GM&MC shall also have its own Rules of Procedure that detail the specifics of the LCMC and the CMO and how to set up and implement their procedures.
    1. Publicity Commission
      • Charge.  The PC shall be responsible for the production and delivery of all publicity material promoting Activities Congress events or commissions.  This may include web format, posters, mailings and coordinating with campus publicity.  At any time, they may be requested to help publicize any ASLC event.
      • Rules of Procedure. The PC shall also have its own Rules of Procedure that detail the specifics of how to set up and implement its procedures.
    1. Congressional Student Organizations Commission
      • Charge. The CSOC shall be responsible for presenting the interests and advising the selected heads of all student organizations. The CSOC shall delegate to its chair the responsibility to report the CPC its plans, concerns, issues, advice, etc. In the same manner the chair shall advise the heads of student organizations of the agenda and deliberations of the CPC.
      • Membership. There shall be no static membership of the CSOC. All designated representatives of student organizations shall have a seat and voting rights on this commission. No member of a student organization that is not officially registered in a leadership role shall not vote on the CSOC, but can be present and can be recognized to speak by the chair.
      • Leadership. The chair of the CSOC shall be the Vice President for Student Organizations. The vice chair for the CSOC shall be the Vice Chair for Student Organizations. 
      • Rules of Procedure. CSOC shall also have its own Rules of Procedure that detail the specifics of how to set up and implement its procedures.
  1. Creating Permanent Committees.  By a 2/3 vote, the assembled Activities Congress can establish permanent committees that have the following requirements:
    1. Are focused in mission;
    2. Are administered by a Chair and Vice Chair.
      • Where a Chair is the chief presiding officer, where a Vice Chair runs the meetings in the chairfs absence and keep track of records, minutes and monetary issues.
    1. Submit their planning calendar upon request of any other Commission or Committee.
  1. Creating Temporary Committees.  By a majority vote, the assembled Activities Congress can establish temporary committees that have the following requirements:
    1. Are balanced in representation and focused in mission;
    2. Are set with a fixed expiration date;
    3. Are administered by a Chair and Vice Chair;
      • Where a Chair is the chief presiding officer, where a Vice Chair runs the meetings in the chairfs absence and keeps track of records, minutes and monetary issues;
      • Submit their planning calendar upon request of any other Commission or Committee.
  1. Committee Elimination.  By a majority vote, the assembled Activities Congress can eliminate any commission or committee under its jurisdiction, not including Procedural Commissions.
  2. Requesting ASLC Officers.  At any point, the Activities Congress may, by a majority vote, request any ASLC Officer to speak before any assembled body of the Congress.
  3. Parliamentary Authority.  The rules contained in the current edition of Robertfs Rules of Order Newly Revised shall govern the Activities Congress and the various Commissions and Committees in all cases to which they are applicable and in which they are not inconsistent with these Bylaws, the Rules of Procedure of said Commissions and Committees and any special rules of order Council or the various ASLC Boards, Commissions, and Committees may adopt.

Article II

The Executive Council

  1. About.  Council is the ASLC governance body. Council is responsible for coordinating student government functions and reviewing policies, procedures and funding decisions of all ASLC Boards, Commissions and Committees. Council is also responsible for serving as a policy-making group in conjunction with the College administration for the student body at large and serving as a voice for student concerns.
  2. Members.  The members of the Executive Council are the President, Executive Vice President, Vice President for Student Academic Affairs, Vice President for Budget and Finance, Vice President for Student Organizations, Vice President for Community Relations, Chief Justice, Student Media Board Chair, ISLC Representative and all respective Vice Chairs.
  3. Members.  All members of Executive Council may vote except for the President, the Chief Justice, the Student Media Board Chair and all Vice Chairs.
  4. Qualifications.  All members of ASLC who are certified by the Registrar to be in academic good standing are eligible to serve as members of Executive Council.  No member of the AC shall serve of Executive Council.
  5. Elected Members.  The following members shall be elected by the student body through ballot in a general election to be held each year in the Spring Semester: President, Executive Vice President, Vice President for Student Academic Affairs, Vice President for Budget and Finance, Vice President for Student Organizations, Vice President for Community Relations and the Chief Justice.  The President and EVP shall be elected in conjunction.
  6. Term.  The officers shall serve for one year or until their successor has been elected and seated.
  7. ISLC Election and Term.  The International Students of Lewis & Clark (ISLC) shall elect the International Student Representative. This election shall be held in the 7th to 10th academic week of Spring Semester by the rules defined in the ISLC Rules of Procedure. The International Student Representative shall begin his/her term of office on the day following Commencement and shall serve for one year or until a successor has been elected and seated.
  8. Vacancy.  In the event that the President is unable to serve a full term the Executive Vice President shall automatically become President. The new President shall then appoint a student to fill the vacant Executive Vice President position, subject to 2/3rds approval of  Executive Council.
  9. Vacancy.  When a vacancy occurs in the position of Executive Vice President, the President shall appoint a student to fill the vacant position, subject to two-thirds approval of Executive Council.
  10. Vacancy.  In the event of a vacancy for the position of VP of B&F, SAA, SO or CR the Vice Chair of the respective board will fill the vacancy. The new VP may appoint a new Vice Chair subject to majority approval by council.
  11. Vacancy.  In the event that a vacancy occurs for the position of VP of B&F, SAA, SO or CR and the position of the Vice Chair of the respective board is vacant as well, a new VP will be elected from among the boardfs members with a 2/3 vote. The Chief Justice will be responsible for convening the board and presiding over the election.
  12. Vacancy.  In the event that the International Student Representative is unable to serve a full term, a replacement shall be appointed by the President of ISLC subject to approval by the ISLC Board and 2/3rds approval of ASLC Executive Council.
  13. Vacancy.  In the event of resignation after the election of a future member of Executive Council is certified, yet before the official transition, Council shall appoint the runner-up in said election, with a majority vote.
  14. Advisor.  Council, in consultation with the Dean of the College, shall choose an advisor from the faculty or staff of the CAS. The advisor shall attend Council meetings and shall offer advice and assistance to Council in its business as appropriate.
  15. Director of Student Activities.  The Director of Student Activities shall be present at Executive Council meetings and offer a channel to College staff. 
  16. Meetings.  Council shall meet at least ten times per semester during the academic year. An agenda shall be distributed to the members in advance.
  17. Meetings.  Council meetings are open to all members of the Lewis & Clark community. By a majority vote, the Council may go into executive session.
  18. Meetings.  Each member of Council shall present a report on their activities and the work of their respective Boards, Commissions, and Committees at each meeting. Each member shall write a final report to the President at the end of each semester as per the Presidentfs instructions.
  19. Quorum.  The quorum is defined as a majority of the voting members of Council plus either the President or Executive Vice President.
  20. Transition.  The period between the annual elections and three weeks before the end of the Spring Semester shall be a welcoming period when newly elected or appointed members shall attend meetings of Congress, the respective Boards, Commissions, and Committees on which they will serve to become acquainted with the ongoing issues and to become familiar with all procedures and operations. During this period, ASLC officers are responsible for instructing the corresponding new officers about the duties of their respective positions.
  21. Transition.  The third week before the end of the spring semester, the Outgoing Student Government members shall be responsible for a ceremony marking the turning over of responsibility to the Incoming Student Government members.  This marks the ceremonial transition from the Outgoing Student Government to the Incoming.  The next three weeks of the semester are to be a transition period that includes the following:
    1. The Outgoing cleaning out the offices of non-pertinent material,
    2. The Incoming becoming familiar with the office space and spending time understand the situations and surroundings,
    3. The Incoming holding meetings to begin to prepare for the following year,
    4. The Incoming working cooperatively with the Outgoing to understand their job in great detail;
    5. Meeting with members of relevant faculty and staff to understand their job.
  22. Transition.  During the summer between school terms, the President shall be responsible for the presence of ASLC.  The President shall delegate this responsibility to another member of Council if s/he is unavailable in the summertime to respond to issues involving ASLC that need immediate attention. No new expenditure of ASLC funds or official ASLC resolutions may be approved in the summertime unless a special meeting of Council is held.
  23. Official ASLC Transition.  Official transition shall occur at the Lewis & Clark College Commencement ceremonies. 
  24. Impeachment.  Any Council officer or any Chair of the ASLC Boards, Commissions, and Committees listed in these Bylaws may be impeached for dereliction of duties or misconduct in connection with the memberfs responsibilities to ASLC under these Bylaws or associated Rules of Procedure. 
  25. Impeachment.  In order to impeach a Council officer or Chair, a resolution stating the grounds for impeachment must be presented to and discussed by Council.  Upon receiving notice that an impeachment resolution is being filed, the ASLC President or acting Chair must place the impeachment resolution on the agenda of the next ASLC meeting. The resolution must be cosigned by at least three voting members of Council or one-third of thevoting members of the ASLC Board, Commission, or Committee chaired by the individual in question.  No formal vote shall be taken by Council.  When the resolution has the necessary number of signatures, the subject of the resolution will be considered impeached.  The resolution shall be passed to the Student Audits & Oversight Commission and they shall act in accordance with Article I, Section 18, Paragraph b, Sub-Paragraph iv.
  26. Impeachment.  If the subject of the impeachment resolution is the Chief Justice, the signed resolution shall be submitted to the ASLC President.  The resolution shall be passed to the Student Audits & Oversight Commission and they shall act in accordance with Article I, Section 18, Paragraph b, Sub-Paragraph iv.
  27. President.
    1. Responsibility.  The President shall oversee all ASLC operations and ensure that these operations are in the best interests of the students as well as convene and chair Council meetings, which include formulating agendas and ensuring that the minutes are reported accurately. They shall also act as the communication bridge between the students and the administration and shall represent ASLC.
    2. Voting Rights.  They shall vote only to break a tie.
    3. Additional Responsibilities.  The President shall also serve as one of two ASLC representatives to the Board of Trustees, help rewrite Bylaws and Rules of Procedure as necessary, work with the Vice President for Budget & Finance to ensure that student fees are being spent wisely and that financial accountability is maintained, and work with the Vice President for Student Organizations to ensure that Council is effectively supporting student groups and that policies and procedures are effective.
    4. Addressing the Student Body.  Once each semester, the President shall address the Activities Congress on the business of the student body and the State of Student Government.  The Executive Council should also be in attendance, as well as members of the school administration.  This meeting should be highly publicized and open to all.
    5. Additional Responsibilities.  The President shall also help ensure that the charter and budget process is carried out in an expedient and fair manner, and work effectively with all members of Council to ensure that jobs are being completed effectively and promptly.
  28. Executive Vice President (EVP). 
    1. Responsibility.  The EVP shall assist the President in all ASLC operations, which includes accurately taking and distributing minutes in a timely manner.  The EVP shall chair Council in the absence of the President. The EVP shall have full voting rights.
    2. Budget Responsibility.  The EVP shall be apprised of all budget operations and assist the VP of B&F and the VP of SO during the CBB budgeting process, as necessary.
    3. Bylaw Review.  The EVP shall initiate the annual review of ASLC ROPs and chair the ROP revision committee as needed, as well as chair the biannual Bylaw Review Board.
    4. Committee Coordinator.  The EVP is responsible for accepting applications and appointing students to the committees under Executive Councilfs purview (Article II, Section 34). The EVP shall keep Council up to date on the activities of the committees and provide any and all support the students on these committees may need. The EVP shall be expected to keep accurate records of the committees, their student members, and their meeting times.
  29. Vice President for Budget & Finance (VP for B&F). 
    1. Responsibility.  The VP for B&F chairs the ASLC General Allocations Board and advises all other student Boards on financial issues. The VP for B&F is responsible for submitting the proposed budgets of ASLC Boards and chartered organizations to Council for review. The VP for B&F is responsible for monitoring the expenditure of ASLC funds. The VP of B&F or designee shall authorize all expenditures of student groups as outlined in established operational procedures approved in accordance with these BylawsThe VP for B&F is responsible for maintaining all ASLC financial records and coordinates the management and disbursal of all ASLC funds. The VP for B&F may impose an interim freeze on the budgeted funds for any chartered ASLC organization, subject to subsequent review by Council. The budgeted funds for the General Allocations Board (GAB), the Student Academic Affairs Board (SAAB), and the Student Media Board (SMB), may only be frozen following a ruling of the Peer Review Authority.
    2. CBB Responsibility.  The VP for B&F shall serve on the Charter and Budget Board with the charge of formulating an annual ASLC Executive Council budget for submission to Council for review and approval during the Spring semester as per the Charter and Budget Board Rules of Procedure.
    3.  Liaison Responsibility.  The VP for B&F acts as liaison to the College Business Office and will advise each Board and chartered organization regarding the status of individual accounts when necessary.
    4. Final Accounting.  The outgoing VP for B&F, or designee selected by the President in consultation with ASLC Executive Council, shall remain on campus after Commencement to close the ASLC accounts and submit a final accounting to Council and to the College Business Office. For more specific responsibilities, refer to the General Allocations Board Rules of Procedure.
  30. Vice President for Student Academic Affairs (VP for SAA). 
    1. Responsibility.  The VP for SAA shall chair the Student Academic Affairs Board. The VP for SAA shall ensure that each academic department shall be represented on the Student Academic Affairs Board.
    2. Committee Assignment.  The VP for SAA shall be one of the two nominees for the position of student representative of the CAS Committee on the Curriculum and shall report on the work of that committee to Executive Council on a regular basis. In addition, s/he shall be responsible for finding the second nominee to that committee. The VP for SAA shall be the second of two ASLC representatives to the Board of Trustees. For more specific responsibilities, refer to the Student Academic Affairs Board Rules of Procedure.
    3. SAAB Responsibilities. The VP for SAA is responsible for administering the Student Academic Affairs Board Grant Program, Peer Academic Advising Program, and for hiring the Tutoring Director to administer the Student Academic Affairs Board Tutoring Program.
  31. Vice President for Student Organizations (VP for SO). 
    1. Responsibility.  The VP for SO shall oversee and coordinate activities of chartered student organizations and the Student Media Board. The VP for SO shall meet with the heads of the Club Sports as well as the Director of PE/Athletics. The VP for SO shall meet regularly with the coordinators of student groups and the coordinators of the groups with own accounts throughout the academic year in order to facilitate communication between these organizations and Council. The VP for SO shall consult with all of these groups and work with them to prepare their annual budget proposals and charter applications.  The VP of SO shall oversee all purchased items of groups receiving student funding and shall ensure that items purchased are inventoried and remain with the LC community for future students.
    2. CBB Responsibility. The VP for SO shall chair the Charter & Budget Board.
    3. Student Group Advisory.  The VP for SO shall chair the Congressional Student Organizations Commission and shall ensure directly through designated governance or supervisory bodies that all student groups act in accordance with their respective charters and/or Rules of Procedure and College Policy as defined in the Student Handbook, maintain expenditures within annual budget allocations, and produce monthly reports in a timely fashion. The VP for SO shall represent the concerns of Executive Council to the AC and vice versa.
    4. Semester Meetings. The VP for SO shall hold a meeting in the beginning of each semester of all student organizations.  At this meeting, the VP for SO shall distribute information booklets, dates for budgeting and chartering and inform groups of the CSOC and their role.  
  32. Vice President for Community Relations (VP for CR). 
    1. Responsibility.  The VP for CR is responsible for the promotion of ASLC events, boards, and committees to the administration, staff, and students.  The VP for CR is also responsible for maintaining communication with student groups and student governments from other local colleges and universities, as well as assisting with on and off campus outreach and publicity.
    2. Report.  The VP for CR shall also report to Council on the activities of the aforementioned organizations and suggest relevant methods of support and interconnectivity between Council and these groups. 
    3. Web Presence. The VP for CR will be responsible for the web presence of ASLC, specifically the ASLC blog and must work with the ASLC technology advisor to make the web presence up-to-date. 
    4. Leadership Programs. The VP for CR shall be responsible for the selection and presentation of possible leadership resources and conferences applicable to ASLC Student Government. The VP for CR is also responsible for developing new ways of promoting leadership roles and responsibilities within Council and within ASLC in general.
    5. Readership Program. The VP for CR shall be primarily, with majority approval by Council, for the maintenance and distribution of campus-wide media materials from off-campus vendors.
    6. CRB Responsibilities.  The VP for CR shall chair the Community Relations Board and set student policy with regards to outside vendors with approval from Executive Council.
    7. Congressional Liaison. The VP for CR shall also sit as a representative of Executive Council to the assembled Congress.  They shall have full voting rights. They are not allowed to sit on any commission or committee associated with the Congress.
  33. International Student Representative. The International Student Representative is responsible for representing ISLC in all matters discussed.
  34. First Year Advocate.  The First Year Advocate shall be appointed by the Executive Council through a well-publicized position announced to the student body in the first week of school.  The First Year Advocate must be a first year student of ASLC.  The First Year Advocate shall be responsible for coordinating with admissions and the office for student leadership to recruit student leaders for all aspects of ASLC Student Government.  The FYA shall have full voting rights on Executive Council.
  35. Non-Voting Advisors.  The President may appoint any number of ex-officio, non-voting advisors with specified salary subject to 2/3rds approval by Council.
  36. Vice Chairs. The VPs of B&F, SAA, SO and CR may appoint a Vice Chair to their respective boards, subject to majority approval by council. The Vice Chairs will largely assume the role of administrative aide to each respective VP and/or perform duties outlined in each boardfs relevant Rules of Procedure.
  37. Standing Committees. Within the first two weeks assembled, the Executive Vice President should solicit nominations and accept applications for the following college committees. Beyond what is listed, these committees include CAS faculty and administrative committees, standing and ad hoc, Board of Trustees committees, and institutional committees.   All appointments to College Committees are appointed by the Executive Vice President, submitted to the First Speaker and approved by a majority vote of the Activities Congress.  Upon approval, the EVP shall forward the list of nominees for the various College committees to the Dean of the College or to the Provost.
    1. The Bon Committee
    2. The Library Committee
    3. Parking and Transportation Advisory Committee
    4. Bookstore Advisory Committee
  38. Special Committees.  Executive Council may establish Special Committees to deal with issues as they arise.  Any willing member of ASLC may serve on these Committees.  The EVP shall solicit nominations and they shall be approved by a majority vote of Council.
  39. Parliamentary Authority.  The rules contained in the current edition of Robertfs Rules of Order Newly Revised shall govern Council and the various ASLC Boards, Commissions, and Committees in all cases to which they are applicable and in which they are not inconsistent with these Bylaws, the Rules of Procedure of said Boards, Commissions, and Committees, and any special rules of order Council or the various ASLC Boards, Commissions, and Committees may adopt.
  40. Rules of Procedure. Executive Council shall have its own ROPs that detail the processes of its operation.  Any change to these ROPs must be approved by a majority vote of Executive Council.

Article III

The Judicial System

  1. The Chief Justice
    1. Election. The Chief Justice is elected by ASLC voting in the ASLC general election. The Chief Justice shall begin the term of office on the day following Commencement and shall serve for one year, or until a successor has been elected and seated.
    2. Duties. The Chief Justice shall consult with the Dean of Students or designee on the disposition and adjudication of student disciplinary cases consistent with the Student Code of Conduct in the Student Handbook; nominate Peer Review Authority (PRA) members for approval of Council; chair the PRA; administer sanctions when students are found responsible for Student Code of Conduct violations by the PRA; serve as a non-voting member of the  Executive Council; act as an advisor to the Executive Council on matters and interpretation of ASLC Bylaws and Rules of Procedure, and resolve disputes involving interpretation of ASLC Bylaws and Rules of Procedure and general parliamentary procedure.
    3. Additional Duties.  At the discretion of the Chief Justice, such issues may be submitted to the PRA for resolution. He or she, with the Dean of Students or designee, shall review and revise the Student Code of Conduct published in the Student Handbook.  He or she shall also perform the duties of Sergeant-At-Arms during Executive Council meetings and act as the liaison between the Executive Council and Campus Safety.
    4. Conflict of Interest.  In the instance where a conflict of interest exists, the Chief Justice shall excuse him or herself from the duties of chair of the PRA. The Chief Justice shall appoint a PRA member to chair the respective hearing. The Chief Justice is also responsible for ensuring that PRA members do not sit on hearings in which they have a conflict of interest.
    5. Rights Guaranteed.  The Chief Justice shall uphold the rights of all people who appear before the PRA for an alleged violation of the Student Code of Conduct as outlined in the PRAfs Fundamental Fairness Policy
    6. Vacancy. In the event that the Chief Justice becomes unavailable to serve the full term, the ASLC President shall immediately convene the PRA and preside over the election of a new Chief Justice. A replacement shall be elected by the voting members of the PRA from among its members by a two-thirds vote. If no member of the Peer Review Authority is available to serve as Chief Justice, then a special general ASLC election shall be held to elect a new Chief Justice.
  2. Peer Review Authority (PRA)
    1. Charges. The PRA is the student conduct body established by ASLC to accomplish the following: Adjudicate student conduct cases which fall within its jurisdiction as defined in the Student Code of Conduct section of the Student Handbook; resolve disputes within the student community in cases which do not involve alleged violations of the Student Code of Conduct, in which, all parties must agree to binding arbitration with no right of appeal; conduct hearings to discuss possible violations of rights reserved to ASLC members, insofar as this charge does not conflict with the enumerated authority of other bodies; resolve disputes involving interpretation of ASLC Bylaws or Rules of Procedure when they are referred to the Board by the Chief Justice; act as the ASLC forum on judicial issues; adjudicate impeachment proceedings of Council members and chairs of ASLC Boards, Commissions, and Committees; hold hearings in order to determine if the action of the ASLC Council, the Activities Congress or any of its Boards or Commissions that has been investigated by the Chief Justice contradicts or violates the Student Code of Conduct, the ASLC Bylaws, or the Rules of Procedure for the various ASLC Boards and Commissions.
    2. Measures of Accountability. Any Council Officer, Student Representative, Chairs or members of the ASLC Boards, Commissions, and Committees listed in these Bylaws may request that an investigation into any Executive Council or Congress of the Columbia action that appears to contradict or violate the Student Code of Conduct, the ASLC Bylaws, or the Rules of Procedure of any ASLC Boards or Commissions be undertaken by the Chief Justice. The Chief Justice, at his or her discretion, may convene a PRA hearing within 48 hours of the declaration in order to determine if the respective action indeed contradicts or violates the Student Code of Conduct, the ASLC Bylaws, or the Rules of Procedure of any ASLC Boards or Commissions. If the PRA finds by majority vote that the action contradicts or violates those documents the action shall be halted, voided, or otherwise remedied by the course of action determined by the PRA. All parties that will be affected by the decision of the PRA must be informed of and allowed to testify at the hearing.
    3. Membership. The PRA shall consist of twelve ASLC members with a minimum of eight on-campus representatives, at least one from each residence-hall cluster, and a minimum of two off-campus representatives. The Dean of Students or designee shall serve as non-voting advisor.
    4. Appointment. PRA members shall be recruited from ASLC, nominated by the fourth week of the fall semester by the Chief Justice, and approved by the Activities Congress.  Upon granting its approval, the Congress of the Columbia shall strive to ensure that the PRA adequately represents the diverse needs, interests, and backgrounds of the ASLC.  The term of appointment shall be one academic year.
    5. Vacancy. In the event that a PRA member becomes unavailable to serve a full term, a replacement shall be nominated by the Chief Justice, subject to majority approval by the Congress of the Columbia.
    6. Operation. The PRA shall conduct hearings within its jurisdiction and impose sanctions consistent with guidelines established in the Student Code of Conduct section of the Student Handbook.
  3. The Right to a Peer Review Authority Hearing
    1. Requesting a Peer Review Authority Hearing.  Requests must be submitted in writing to the Chief Justice within 48 hours of when the student received written notification of the charge. The Chief Justice must then consult with the Dean of Students or designee and the original hearing officer to decide whether or not the PRA shall adjudicate the case.
    2. Requesting an Appeal. All members of the ASLC have the right to request an appeal to the PRA in lieu of the Dean of Students or designee. Such appeals shall be in writing and shall be delivered to the Dean of Students or designee and the Chief Justice. The Dean of Students or designee and the Chief Justice shall then meet in order to decide whether an appeal before the PRA in lieu of the Dean of Students or designee is appropriate. In the event that the Dean of Students or designee and the Chief Justice are unable to agree, the Provost shall decide the issue.
    3. Sexual and Academic Misconduct. Students may not request a hearing or appeal to the PRA involving charges of Academic Dishonesty or Sexual Misconduct
    4. Requesting not to have a PRA Hearing.  All members of ASLC have the right to request that the PRA not adjudicate charges involving a violation of the Student Code of Conduct. In lieu of the PRA, the student requesting this may ask that the charge be adjudicated by the Dean of Students or designee or a Resident Director of his or her preference. The request must be submitted in writing to the Chief Justice and the Dean of Students or designee within 48 hours of when the student received written notification of the charge. The Dean of Students or designee and the Chief Justice shall then meet in order to decide whether it is appropriate for the PRA to renounce its jurisdiction over the case in question.

Article IV
The Elections Commission

  1. About.  The Elections Commission shall be the sole operating authority for the preparation, implementation, execution and evaluation of all ASLC elections. The Commission is responsible for preparing the ballot, setting the date for each election, arranging for the staffing and equipping of appropriate polling places, monitoring each election to ensure that proper procedure is followed as stipulated in the Elections Commission Rules of Procedure, guarding against election fraud, tallying and certifying the results of all elections, and announcing the results.  The Elections Commission is also responsible for any other duties assigned to it in these Bylaws.
  2. Ethics.  Each member of the Elections Commission shall at all times remain unbiased with regards all issues in the election they are conducting.  They shall not help or hinder the campaign of, or in any way endorse or oppose, any candidate, measure, or poll.  No Member of the Election Commission can run for office, or sponsor any measure or poll, in the election they are conducting.  Any member of the Elections Commission with a conflict of interest will resign immediately.
  3. Ethics.  No member of the Elections Commission shall publish (or in anyway make available to persons not on the Elections Commission) the results of the election until the polls have closed, no more ballots are being accepted, and results have been announced to the Student Body as a whole.
  4. Membership.  The Elections Commission shall consist of the Chief Elections Officer, the Elections Technology Officer, the Elections Publicity Officer, and the Elections Turnout Coordinator.  The Elections Commission can, at any time by majority vote, appoint additional members as needed to carry out its duties.
  5. Appointment.  In spring of each year, the current Chief Elections Officer and the Director of Student Activities shall open up applications and interview for the position of Chief Elections Officer and Elections Technology Officer. 
  6. Chief Elections Officer.  The Chief Elections Officer shall be the main director of all ASLC Government elections.  The CEO will be responsible for the recruitment and hiring of the Elections Commission.  The CEO will be the main liaison between the Elections Commission and Executive Council and the Activities Congress.
  7. Elections Technology Officer.  The Elections Technology Officer will be the main technology attacheL of the Elections Commission.  The responsibility of the office shall be to coordinate the deployment of the Elections website, to provide the EPO the ability to promote the election electronically, to uphold the integrity and security of the elections and to report any perceived irregularity regarding any election issue.
  8. Elections Publicity Officer.  Recruited in the spring by the incoming CEO and ETO, the EPO will be responsible for the distribution of a voterfs pamphlet, the electric posting of election materials (including ballot petitions), the holding of a series of candidate forums and increasing campus awareness of elections.  The EPO shall also be responsible for the advertisement of election filing deadlines to promote campus awareness of what positions are being offered.
  9. Elections Turnout Coordinator.  Recruited in the spring by the incoming CEO and ETO, the ETC will be obligated to perform functions and measures targeted at increasing turnout.  The ETC will place elections materials at the reach of the maximum number of students.
  10. Results.  The Elections Commission shall make fully public all elections results.  This will include all details about the results of runoffs, fractional transfers and voter turnout.  These results may never compromise any voter's right to privacy.  Copies of election results will be distributed to all regular student publications, all Resident Assistants and Directors, the current Activities Congress, the current Executive Council, the Board of Trustees, College administrators, and any other interested parties connected with the College.  All results must be posted as above within 48 hours of the closing of the polls.
  11. Procedure.  All elections of the Associated Students of Lewis & Clark shall follow the procedure outlined in this Article.  The procedure that follows shall ensure that all ASLC elections are maximally representative and that each vote of an ASLC member counts.  Instant runoff voting for single-seat offices and choice voting for multi-seat offices, prescribed below, are the most democratic methods for counting votes in ASLC elections.
  12. Definitions.
    1. "Instant Runoff Voting" means a method of casting and tabulating votes that simulates the ballot counts that would occur if all voters participated in a series of runoff elections with one candidate eliminated after each round of counting. In elections using the Instant Runoff Voting method, voters may rank the candidates in order of preference.
    2. "Advancing candidate" means a candidate who has not been eliminated.
    3. "Continuing ballot" means a ballot that is not an exhausted ballot.
    4. "Exhausted ballot" means a ballot on which there are no choices marked other than choices for eliminated candidates.
    5. gSingle-seat officeh means an elected office that only one person can fill [i.e. Vice President for Student Academic Affairs].
    6. gMulti-seat officeh means an elected office with two or more positions that two or more people can fill [i.e. Off-campus Representatives].
    7. gInitiativeh means any vote by ASLC on a directive to ASLC Executive Council or any ASLC Board or Commission, proposed by any ASLC member.  An initiative is binding on the board or commission to which it applies.
    8. gAmendmenth means any vote by ASLC on a change to ASLC Bylaws or other existing ASLC documents.
    9. gReferendumh means a non-binding initiative. It may be used in determining a course of action by the ASLC Executive Council or any ASLC Board or Commission, at the discretion of the Council, Board, or Commission.
  13. Single-Seat Offices.  For all single-seat offices, the ballots shall be counted by the method of instant runoff voting, prescribed herein:
    1. The initial round of counting shall be a count of the first choices marked on each ballot.  If any candidate receives a majority of the first choices, that candidate shall be declared the winner.
    2. If no candidate receives a majority of first choices, there shall be a second round of counting.  The last-place candidate shall be eliminated, and all the continuing ballots shall be recounted.  Each continuing ballot shall be counted as one vote for that ballotfs highest ranked advancing candidate.
    3. If no candidate receives a majority at the second round of counting, there shall be a third round of counting, continuing in the manner prescribed above.
    4. The process of eliminating the last-place candidates and recounting all the continuing ballots shall continue until one candidate receives a majority of the votes in a round.  The candidate who receives a majority of the votes in a round shall be declared the winner.
    5. When a ballot does not list a preference for any given round, it shall not be counted in that round or any subsequent round.
    6. If there are not sufficient second and lower choices for any candidate to receive a majority, the candidate with the highest number of votes shall be declared the winner.
    7. When a ballot becomes an exhausted ballot it shall not be counted in that round or any subsequent round.
  14. Multi-Seat Offices.  For all multi-seat offices, the ballots shall be counted by the method of choice voting with fractional transfer, prescribed herein:
    1. The threshold for victory shall be one more than the number of valid ballots cast divided by one more than the number of available seats [(ballots/(seats+1))+1]. In order to attain a seat, a candidate must receive a number of votes equal to the threshold for victory.
    2.  The initial round of counting shall be a count of the first choices marked on each ballot.  If any candidate reaches the threshold from the first choices, that candidate shall be declared a winner, pending ratification.
    3. Any winning candidate's surplus votes above the amount needed to reach the threshold for victory shall be allocated proportionally to the next highest choices on that candidate's continuing ballots, using the fractional transfer method described as follows.  When a candidate is declared a winner, the surplus votes beyond the threshold for victory will be redistributed to the next choice candidates of that winner, assigning a portion of this surplus to each of these candidates in an amount equal to [(number of winner's next choice votes cast for next choice candidate/total number of votes cast for winning candidate) x number of surplus votes].
    4.  This process shall continue until all seats are filled or no other candidate has reached the threshold of victory through redistribution of surplus choices in a round.
    5. If not all seats have been filled and no other candidate has reached the threshold through redistribution of surplus choices in a round, elimination rounds shall ensue. The last-place candidate shall be eliminated, and all the continuing ballots shall be redistributed among their next highest choices.
    6. If still no candidate reaches the threshold of victory through continuing choices in a round, the process of eliminating the last-place candidates and recounting all the continuing ballots shall continue until one candidate receives the threshold of continuing choices in a round.
    7. When a ballot does not list a preference for any given round, it shall not be counted in that round or any subsequent round.
    8. If there are not sufficient second and lower choices for any candidate to receive a majority, the candidate with the highest number of votes shall be declared the winner, pending ratification.
    9. When a ballot becomes an exhausted ballot it shall not be counted in that round or any subsequent round.
  15. Amendment.  Any Article or Section of these Bylaws may be amended by a majority vote of the student body, as specified in this Article and the approval of the Provost and the President.
  16.  Initiative, Referendums, and Amendments.  For all initiatives, referendums, and amendments ballots will be counted by the method prescribed herein:
    1. Initiatives and amendments shall pass with a simple majority.
    2. Referendums and polls shall not pass or fail, but the percentage of the gyesh and gnoh votes will be announced.
  17. Ballot Petitions.
    1. Any candidate applying for office will need 20 signatures and appropriate forms.
    2. Any initiative, amendment, or referendum applying for ballot space will need 20 signatures and appropriate forms.
  18. Ballots.  The Elections Commission shall ensure that all ballots are created such that they allow voters to vote in accordance with the instant runoff and choice voting methods outlined above.
  19. Voter Education.  Before the any election to be held using Instant Runoff and/or Choice Voting, the Elections Commission shall conduct a voter education campaign to familiarize voters with Instant Runoff Voting and Choice Voting.
  20. Election in Doubt.  At any point in the election, a candidate, measure supporter or poll supporter can call an election in doubt.  The Elections Commission will convene and investigate the matter and present the finding in an open hearing before either the Community Relations Board or the Peer Review Authority. 
  21. Votersf Right to Privacy.  Each voting member of ASLC has an unbreakable right to privacy as regards their votes in any ASLC election.  This entails that no one shall have access to the voting preferences of any individual voter (by means of name, student identification number, or any other identifying information) and such information shall never be published.  All voting procedures implemented by the Elections Commission (paper or electronic) shall be designed such that it would be virtually impossible to connect an individual with their vote(s).
  22. Rules of Procedure.  The Elections Commission shall be responsible for drafting its own Rules of Procedure with which it must at all time act in accordance.

Article V
Permanent Boards

  1. Rules of Procedure. ASLC Boards shall operate under Rules of Procedure approved by a vote of Council and the 2/3 respective Boards. Any Board may propose changes to its Rules. Any changes to Rules must be submitted to Council for approval.
  2. Meetings. All meetings of ASLC Boards shall be open to the Lewis & Clark community. All Boards may go into executive session by majority vote
  3. Operation. Each Board shall keep minutes of its respective meetings and shall make those minutes available to the members of ASLC.
  4. Quorum. The quorum for all ASLC Boards shall be defined as a majority of their respective voting memberships.
  5. General Allocations Board (GAB)
    1. Charge.  GAB is responsible for allocating funds from the general student activity fees to chartered organizations and student groups for the benefit of the Lewis & Clark community.
    2. Membership. GAB shall be chaired by the VP for B&F.  These representatives (and any members subsequently appointed to fill vacancies) shall be appointed by the VP for B&F, subject to majority approval by Council. The Third Speaker and two other members of the GAC (selected from within the Commission) shall sit on the General Accounting Board during its meetings and have full voting rights.
  6. Student Academic Affairs Board (SAAB)
    1. Charge. SAAB is responsible for considering academic issues and for advising other ASLC Boards, Commissions, and Committees as necessary. SAAB is responsible for soliciting, evaluating, and supporting proposals submitted by ASLC members for grants to support academic projects. SAAB is responsible for organizing and funding student tutors college-wide.
    2.  Membership. SAAB shall consist of the VP for SAA, who shall serve as Chair, and one officially declared major as a student representative from each academic department. Departmental student representatives shall be appointed by the VP for SAA and approved by their respective departments. Serving as non-voting members is the faculty advisor, chosen by the VP for SAA in consultation with the Dean of the College, and the student Tutoring Director, appointed by the VP for SAA.
  7. Student Media Board (SMB)
    1. Charge. SMB shall serve as the representative governing body for campus communications media. SMB is responsible for annual appointment, evaluation, and removal of student media editors/directors. SMB serves as the body for resolution of complaints against media. SMB shall ensure that media maintain expenditures within annual budget allocations and shall prepare annual budget proposals as per the Charter and Budget Commission Rules of Procedure.
    2. Membership.  SMB shall consist of the SMB Chair and the heads of the media chartered by SMB. The SMB shall choose its Chair in accordance with the SMB Rules of Procedure. The SMB chairfs appointment is subject to majority approval by Council. The SMB Chair shall be a non-voting member of Council and communicate media issues to Council.
  8. Charter and Budget Board (CBB)
    1. Charge. CBB shall establish criteria for the chartering process, review the charters of all ASLC-chartered organizations and evaluate the effectiveness of all ASLC-chartered organizations. Following the granting of a charter to a student group, CBB shall review and approve, after any necessary changes, the proposed budget in accordance with the CBB Rules of Procedure. CBB shall also review applications for those groups wishing to become ASLC-chartered organizations.
    2. Membership. CBB shall consist of the VP for SO, who shall serve as Chair, the VP for B&F, and the College Coordinator of Student Activities, who shall be a non-voting member. CBB shall also consist of a number of students who shall serve as voting members in accordance with the CBB Rules of Procedure. The First Speaker and two members of the CPC (selected from within the Commission) shall sit on the Chartering and Budgeting Board and have full voting rights.
  9. Community Relations Board (CRB)
    1. Charge.The Community Relations Board is established to act as a diplomatic link between students and the administration and organizations of Lewis & Clark College. The Board is responsible for handling student inquiries into the application of the foresaid bodies onto student needs and desires.  Should an aspect of the administration or an organization of Lewis & Clark College be found to be operating beneath or beyond its parameters it will be subject to investigation by the Community Relations Board. The Board may not operate without an invitation to investigate from an aggrieved student or party.  CRB shall operate in accordance with the CRB Rules of Procedure.
    2. Membership. The Community Relations Board shall consist of the VP for CR and five other members of ASLC who are selected by the VP for CR and are approved by a majority of the Executive Council. Each member will be in charge of one, and only one, of the five areas under the Committeefs purview.  The committee shall be established by the fourth week of the fall semester. 
  10. ASLC Bylaw Review Board
    1. Charge.  In every September of every even year, Council shall convene an independent standing committee with the charge of reviewing semantic and structural amendments to the ASLC Bylaws. The committee shall undertake the following tasks, but not be limited to, reviewing the governing rules of other schools comparable to Lewis & Clark; hold open forums and/or meetings with the student body to solicit advice and/or amendments to the bylaws; in the Spring submit a comprehensive list of prospective changes to Council for their comments; submit proposed changes to the Elections Commission in a timely fashion and hold another student forum to explain all proposed changes and field student input.
    2. Membership.  The Bylaw Review Committee (BRC) shall be chaired by the Executive Vice President.  The committee shall consist of seven voting members:
      • Two representatives being designated by the Activities Congress;
      • One representative being designated by PRA; 
      • One representative being designated by  SMB;
      • Two representatives being appointed from among student organizations;
      • One representative being designated by Club Sports Council;
      • The chairperson shall have the prerogative to appoint ex-officio members who shall not have a vote on the committee;
      • All voting members shall be appointed by the Executive Vice President and approved by the Activities Congress by a majority vote.
  1. Parliamentary Authority.  The rules contained in the current edition of Robertfs Rules of Order Newly Revised shall the various ASLC Boards, Commissions, and Committees in all cases to which they are applicable and in which they are not inconsistent with these Bylaws, the Rules of Procedure of said Boards, Commissions, and Committees, and any special rules of order Council or the various ASLC Boards, Commissions, and Committees may adopt.

Article VI

ASLC Bill of Rights

  1. All student activities at Lewis & Clark shall strive to be diverse, representative and transparent in their programs and business;
  2. All members of ASLC shall have quick and proper access to all ASLC documents excepting those guarded for the personal privacy of individuals and/or the conclusion of College business;
  3. All members of ASLC shall be guaranteed the right to voice their opinions on any issue unless it involves a violent threat to another being;
  4. All members of ASLC have the right to fair privacy in their school records, residence hall rooms and among their person;
  5. All boards, commission, committees and extensions of student government shall have open procedures for applicants, equitable procedure for selections of applicants and appropriated balance;
  6. All members of ASLC have a right to a student government which is responsive, fair, financially solvent and that advocates for their needs;
  7. All members of ASLC have the right to freely associate with other students, college staff, faculty and administration;
  8. All members of ASLC have a right to a free student media that is accessible, accountable and regularly available;
  9. All members of ASLC have the right to request that the Peer Review Authority to hear - or not hear - any charges involving a violation of the Student Code of Conduct and the right of a student to not be presumed responsible for any violations until otherwise determined through the established hearing process shall be upheld;
  10. All members of ASLC in good academic standing have the right to run for elected office.

Article VII

Ratification

  1. Ratification.  This document will be considered ratified when all articles are approved by a majority of the student body.
  2. Assembling the Provisional Congress.  Two weeks after the ratification, the provisional Activities Congress begins to assemble and begin procedures.
  3. Provisional Elections.  Residence Assistants shall organize representatives through instruction from the Director of Student Activities and the Elections Commission, as outlined in Articles I and IV to serve on the Provisional Congress.
  4. Leadership | Speakers. 
    1. First Speaker.  The current Director of SOFA (Students Organized for Activities) shall be the Provisional First Speaker
    2. Deputy Speaker.  The current Assistant Director of SOFA shall be the Provisional Deputy Speaker
    3. Third Speaker.  The current Director of SOFA and the current Assistant Director of SOFA in consultation with the Director of Student Activities, shall choose one member of SOFA to be the Provisional Third Speaker. 
  5. Leadership | Chairs. 
    1. The SOFA Chair of Music shall be the Chair of the General Music and Movies Commission.  They shall then appoint a member of SOFA, in consultation with the Director of Student Activities, to be the Director of the Lewis and Clark Music Coalition.
    2. The SOFA Special Events Chair shall chair the Events Commission.  They shall appoint, in consultation with the Director of Student Activities, leaders for TEG, SEG and CLG.
    3. The SOFA Publicity Chair shall chair the Publicity Commission.
    4. All other Commission appointments shall be the work of coordination between the First, Deputy and Third Speakers.
  6. Election Transition.  The current ASLC Elections Officers will be converted into provisional Election Officers, following all the duties and positions outlined in Article IV.
  7. Other members.  Other members of SOFA will fill posts agreed upon by all Provisional Speakers.
  8. ASLC Officers.  The ASLC General Election immediately following ratification will be modified to include the changes for Executive Council.
  9. Orders of Business.  The Provisional Congress will be set forth with the following responsibilities:
    1. The first order of business should be the writing the provisional Rules of Procedure for the assembled Activities Congress and all Commissions within;
    2. The second order of business should be the logistical coordination of SOFA and ORCA;
    3. The third order of business should be the establishment of a fall event calendar and assignment of duties to fulfill said calendar;
    4. The fourth order of business will be the election for the positions of First, Second and Third Speaker from among the members of the Provisional Congress.  This shall commence the week following of the ASLC Spring General election;
    5. The Outgoing First, Second and Third Speakers shall do their best to coordinate with the Incoming Speakers.  This includes the uploading of all relevant material to web storage and the organization of office space;
    6. The newly elected First, Second and Third Speaker will become official in their capacity on the day of commencement following ratification;
  10. Current Process.  All name changes shall go into affect immedeitely.
  11. Changes.  All affected Board, Committees and Commissions shall adjust their ROPs to modify and align with the changed Bylaws.  The CBB shall not adjust its ROPs until the 05-06 Budget is approved by Executive Council.
  12. More Process.  All Congressional officers that sit on Permanent Boards or Executive Council shall not commence their responsibilities until the following academic year.
  13. Final.  All ratification elements shall be timed appropriately and with reasonable notice. 

 



 

Related Documents

Activities Congress

Central Planning Commission

Student Audits & Oversight Commission

General Accounting Commission

Events Commission

General Music & Movies Commission

Publicity Commission

Permanent Boards

Charter and Budget Commission Rules of Procedure

General Allocations Board Rules of Procedure

Student Academic Affairs Board Rules of Procedure

Student Media Board Rules of Procedure

Election Commission

Elections Commission Rules of Procedure




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