Committee Bylaws
Proposed Nov. 28, 2007 Article I. Purpose
The Student-Athlete Advisory Committee shall act as a liason between the Lewis & Clark Athletic Administration and the student-athlete body. It encourages unity and communication between teams, athletes, faculty and the entire Lewis & Clark community. It will also act to promote interest in varsity, club, and intramural athletic activities.
Article II. Membership
1. Voting Membership: The voting membership is composed of two representatives from each varsity team. Each representative shall be nominated by the coach and approved by the athletes on his/her team. The Co-Chairs shall vote in the event of a tie.
2. Duration: Membership shall last for the duration of the members' participation on the varsity team they were chosen to represent, terminating at graduation or withdrawl from varsity athletics, or upon written notice to the current SAAC Co-Chairs.
3. Temporary Absence: In the case of absence due to overseas travel or other circumstances, the coach and respective team shall appoint a temporary representative. Temporary members will have the option to remain on the committee as non-voting members once members have returned from absence.
4. Non-voting Members: A single representative from the Club Sports Council is welcome to attend all committee meetings in an ex-officio capacity. Members of the Lewis & Clark athletic administration and faculty representatives will be able to attend meetings in an advisory capacity.
5. Member Responsibilities: It is the responsibility of representatives to present information and discuss topics with their teams, inform their teammates of events to increase support and participation, and serve the committee as a voice of the needs of their team. This requires steady and meaningful attendence at meetings.
Article III. Officers
Officers shall be nominated and elected by the committee for one-year terms. Elections shall be held at the second to last meeting of the spring semester. Responsibilities of the elected begin upon election and continue until te following election. The following officers shall be elected each year:
1. Co-Chairs: Shall serve as the spokespeople for the committee with responsibilities including calling and directing of meetings, frequent meetings with Athletic Administration, representation of Lewis & Clark student-athletes before the NCAA and other duties as assigned. Co-Chairs shall consist of one female and one male representative. The Co-Chairs will also assist the treasurer in applying to the Chartering and Budgeting Board each spring. The Co-Chairs shall represent the L&C SAAC at the Northwest Conference SAAC meeting held bi-annually in the months of November and February.
2. Secretary: Responsibilities include updating the SAAC website as well as careful notation of each meeting, including attendance, which shall be distributed to SAAC members, advisors and the Club team representative.
3. Treasurer: Responsibilities include recording all financial transactions and reporting them to the board. The treasurer shall inform the committee of monetary transactions at each meeting. The treasurer will also assist the Co-Chairs in applying to the Chartering and Budgeting Board each spring.
4. ASLC Representative: Responsibilities include attending ASLC and CSOC meetings and acting as a liason between the student-athlete body and the student government. The representative will submit reports to both bodies as deemed necessary.
Other offices and committee chairs may be created as needed and assigned by the committee. In order for a new committee to be formed, there must be a majority vote of the SAAC members.
Article IV. Elections
1. The voting procedure shall take place as follows:
a. Nomination: Each candidate shall be nominated by a voting member of the committee or self-nominated.
b. Acceptance: Each nominee must accept the nomination.
c. Statement & Discussion: Each candidate shall be allowed a two-minute speech to the committee regarding their candidacy. Following the candidate statements the floor will be open for a five-minute question and answer session for each position.
d. Voting Procedure: Candidates will leave the room and votes will be submitted on paper ballots to be tallied be the present athletic advisor.
e. Election: Each eligible committee member shall be allowed on vote, with the Co-Chairs abstaining. In order to be an eligible voting committee member, representatives must attend at least three meetings during the year. If there is not a majority, the candidate with the lowest number of votes shall be dropped from the ballot, and the committee will vote again. This procedure will continue until a candidate recieves a majority.
2. The voting procedure will take place one position at a time, in the order of Co-Chairs, Secretary, Treasurer, ASLC Representative.
Article V. Meetings
1. The committee shall meet at least once a month or as necessary. Meetings will be restricted to committee members, athletic administrators, faculty advisors, members of the Lewis & Clark student body and invited guests. The committee may call public meetings as needed.
2. A quorum consisting of a representative from at least two-thirds of the varsity teams shall be required to vote on bylaw amendments, officers, and spending of committee monies.
a. A majority shall be required to pass a motion, except in the case of approval of the spending of committee monies.
b. Two-thirds majority shall be required to pass a motion regarding the spending of committee monies.
3. One representative per sport must be present at each meeting. Each tema is allowed to miss one meeting per semester. If more than one meeting is missed, the representation of that team will be up for review by the committee. If the attendance of a representative is determined to be negligent, the respective coach and team shall be informed and the decision for dismissal of the representative given to them.
4. The committee shall determine confidentiality of issues, with each representative being responsible for upholding the commitee's decision.
Article VI. Representation at Northwest Conference SAAC
1. Representation at the conference level will include the Co-Chairs and up to two other members of the committee. At least one of the other members to attend should be an underclassman.
2. Two of the representatives on the committee will be delegated to vote for L&C.
| 
